• Join a global investment firm where your admin skills really make an impact
• Work with smart, down-to-earth people in a fast-paced, dynamic team
• Role commencing 1st April 2026 | Up to $50.00 per hour + superannuation

The Opportunity   

Step into the world of global finance with one of the most respected wealth management firms worldwide. Based in prime CBD offices, this firm offers a compelling blend of prestige, professionalism, and strong culture.

They are seeking a proactive and highly capable Team Administrator who brings a positive attitude and a collaborative mindset. This is an excellent opportunity to join a close-knit, high-performing team that values growth, curiosity, and excellence.

The Responsibility
  
As Team Administrator, your responsibilities will be to:

• Coordinate and schedule client meetings, including agendas, materials, catering, and all meeting logistics;
• Manage global visitor schedules and support coordination across international offices;
• Assist with the planning and execution of company events;
• Maintain and manage managers’ and team calendars, ensuring alignment across global and local schedules;
• Coordinate meetings with global offices, including travel agendas, materials, and video/audio conferencing setup;
• Arrange travel and accommodation in line with company travel policies, including flights, hotels, ground transport, and itineraries;
• Process expense reports and reimbursements via Concur, reconcile credit card statements, and track expenses against budgets; and
• Provide administrative support including CRM data entry, invoicing and budget tracking, document formatting, and general filing and organisation.

The Expertise

• Highly organised with strong time management skills and exceptional attention to detail;
• Strong MS Office skills and strong overall technical proficiency;
• Excellent interpersonal and communication skills, with the ability to collaborate effectively across teams;
• Results-driven, demonstrating ownership, accountability, and a sense of urgency; 
• A strong team player who proactively supports others when needed
  

The Next Step

If you would like further information on this opportunity, please call Jessica Duncan on 0499 072 705 for a confidential discussion. Alternatively, apply online with an updated resume today!

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.